IT Procurement for Businesses in London

The Final Step provides IT procurement services to businesses in London and Greater London. From choosing the best devices for your needs to managing warranties and licences, we ensure you get the most out of all your hardware and software.

Speak to an IT Procurement expert

Providing IT sourcing and procurement to businesses in London since 1987

IT procurement as a service (ITPaaS) starts with assessing what equipment you already have and how you're using it. Only then do we turn our attention to what else you may need.

Your chosen IT hardware, software and licences should be a catalyst for your success - we look at your environment and make intelligent decisions about how we can help you succeed with the correct equipment. Whether it's laptops, tablets, servers or peripherals, our IT sourcing and procurement solution is tailored specifically to you.

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What we provide with our business IT procurement service

Hardware procurement

Our clients use a range of equipment from different suppliers, including Microsoft Surfaces and Dell laptops, as well as Apple MacBooks and iPads. We understand that every company has different requirements and preferences regarding its equipment. Whether you want to standardise or think you'll benefit from a bespoke mix of hardware, we're here to help you determine the right solution for your business.

 

Software and licences procurement

As with hardware, different businesses require different software solutions to meet their unique needs. We offer procurement for all Microsoft 365 software and any other line-of-business applications you require. Our clients use software such as Slack, Dropbox, SAP, Salesforce, Xero, Linetime and more. Where we can support your unique software needs, we will.

 

IT asset management and procurement

Not only do we offer consultation, purchasing and setup, but we also ensure all your assets, both hardware and software, are appropriately recorded and managed. By keeping a real-time list of your assets, you'll never again wonder who has what hardware, where, and with what software.

How our IT procurement service works

Audit

Have accurate asset lists

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Know what software, laptops, tablets and phones you own and their warranty status.

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Gain control of your assets through our audit processes.
 
You don't have to be a very big organisation before controlling what devices you own, who has them and where they are becomes difficult to control.
 
This is true of both portable and "hidden" devices such as firewalls and WiFi points.
 
Software Asset Management poses particular problems - are you using all your subscriptions and have them at the appropriate level?

Standardise

Get the best value for you

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Buy wisely by agreeing what kit is best for you.

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You need hardware and software that is fit for purpose and represents the best value for you.
 
We will agree on one or two standards that work for you. Standardising increases productivity and reduces the total cost of ownership. 

Simplify

Make buying easy

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We have an online approval process to make purchases easy.

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We don't mind if you want to buy or if you prefer us to buy for you. Either works well as long as standards are agreed upon and understood.

In either case, you may benefit from keeping spares as availability is not always "next day".

Manage

Lifecycle management

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Procurement isn't just buy and forget. You need to manage your assets.

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Software and hardware need to be managed for their lifecycle.

We help you track and manage your assets for their lifetime. This means you review and renew your subscriptions at the right level at the right time. It also means you are aware when hardware warranties expire and can budget for replacements in advance.

As people leave and join, you'll know if you have spares or need to buy additional licences and equipment.

Why choose The Final Step for your IT procurement?

Value for money

Standardising reduces your total cost of ownership

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We are partners with major providers such as Dell and Microsoft.
 
We understand the value in standardising on equipment and its setup so that users stay productive and secure, but still have it customised to their needs.
 
Equipment that is fit for purpose, interchangeable, allows flexibility such as hot-desking and is cost-effective to maintain reduces its total cost of ownership.

Security

Working on any device, from anywhere, at any time, helps cyber criminals

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Unfortunately, the modern requirement to work flexibly creates lots of opportunities for criminals to find ways to get around hardware and software cyber protections.
 
We are well versed in cyber security measures to protect data, devices and software. This includes measures such as critical monthly updates, encryption, Multi Factor Authentication for logins and Managed Detection and Response.

Customisation

Standardising doesn't mean there is no customisation

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When the majority of kit is standardised it becomes easier to manage essential exceptions.
 
Often, there is a need in a business for a particular system to be different.
 
Whilst we can't support all the different Line of Business applications we often act as liaison. We will assist in proof of concept phases when trialling new solutions and help ensure it integrates with your existing systems before you commit to it.

Software Asset Management

It's easy to lose control. Who has what software, do they still use it and is it auto-renewing?

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Software Asset Management poses a particular problem as it is "invisible".
 
It's easy to forget you subscribed to a licence that is no longer being used but has a cancellation window of a few days and is going to renew on a date you have lost track of.
 
We help clients track and renew their software assets so that you know when someone joins if you have a spare to reallocate or need to buy. We also help you review and make changes at major renewal windows. 

Hardware Asset Management

Buying equipment is relatively easy, managing its lifecycle is more complex.

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The average lifespan of a work device is 3-5 years. Most software is a year's commitment. The right choice is important, you will live with it for some time.
 
Hardware choices are not as straightforward as they initially appear. What warranties perform best? Are batteries covered differently? Do manufacturers install their own software that is best to remove?
 
We are experienced in considering all the technical details.
 
In addition, we will help you track, plan, and budget ahead for inevitable warranty expiries, support licences, and budget costs.
 
 

Well informed decisions

Visibility of your assets is essential for several business reasons

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We help those responsible for IT make well-informed business decisions, such as:
 
Budget for the coming year on software and hardware.
 
See monthly reports on the security status of your devices.
 
Fill in due diligence requests from potential clients regarding security for software and hardware.
 
Assess the value of portable devices for Office liability insurance.
 
Assess security measures for cyber insurance.
IT support Laura-devine

The Final Step provides a professional, user-friendly, solutions-focused service. I have recommended the company to many contacts.

Laura Devine - Managing Partner, Laura Devine Immigration

City of London, London

IT Support company peter-martin-intermusica

TFS’s philosophy of building long-term working relationships is evident throughout. They care about partnership rather than just short-term transactions.

Peter Martin - Director, Intermusica

Westminster, London

The Final Step did a really fantastic job. We are a highly demanding client and have very specific requirements. Throughout the whole process, TFS maintained a methodical, thorough approach which has resulted in a first-class set-up which supports us perfectly.

Mark McDerment - Finance Director

London

We have used The Final Step as our IT support for nearly a year and a half and we couldn’t be happier with the level of service that they provide. They have helped to massively transform our IT infrastructure, enabling us to tighten our security as well as seamlessly moving us to cloud-based working.

Nicola Creighton - Office Manager, Fox Rodney Search

City of London, London

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Free 30 minute IT procurement consultation.

If you have any more questions about IT procurement, please get in touch with us to book a free 30 minute consultation with one of our experts.